OSHA Online Filing 6/29/18

 In Tip of the Week

OSHA has added an online OSHA 300A log filing requirement for all employers, due on July 1, 2018. There are a few exceptions to this requirement, which can make this new requirement a little confusing.  We thought that we would try to anticipate your questions and provide some answers for you.  As usual, links are provided at the bottom right, for your convenience.

What is an OSHA 300 A log?  This is one part of the three-part form that must be used to record occupationally-related injuries and illnesses annually.  The Federal OSHA definition of a “serious” injury or illness are linked to the right.

  • The OSHA 300 log is where you individually list all the reportable and recordable injuries and illnesses that happen over the course of a year at your work place.
  • The 301 report is a detailed report of each injury or illness.
  • The 300A log is only a list or summary of the total numbers of injuries, illnesses, lost work time, etc. It also contains some statistical data, such as your NAICS code and how many employees you have at your site and the total number of hours that all employees worked in a year.  The OSHA 300A log should not contain any confidential information.

What are reportable and recordable injuries or illnesses?

  • “Reportable” injuries or illnesses (including fatalities) are those injuries or illnesses that are required to be reported to OSHA within a certain time frame, usually within 24 hours.
  • “Recordable” injuries or illnesses include anything more than basic first aid, but don’t need to be reported to OSHA.
Why is OSHA now requiring this information to be posted online?
They are trying to capture more statistical data on injuries and illness by industry, which is why the NAICS code is required.
Do I report injuries in 2017 or 2018? 
OSHA is requesting the injury and illness information for 2017.  Do not include any injuries or illnesses that occurred after January 1, 2018.
Who has to make this online report?
All employers with 250 or more employees are required to report online.  Some employers with 20 or more employees must report online that are in certain industries listed by NAICS code (if you want to check, there’s a link to the right showing which NAICS codes must file).
What if my workplace is in a State-Plan State?
Some states, like California, have their own OSHA with their own rules and requirements. California does not have an online reporting portal.  Some states that are State Plan States may have online reporting features.  However, OSHA is requesting that employers in these states file online as well.  And some states, like California, that don’t have the online reporting feature, are recommending employers file on the federal system.  If you are unsure, check with your state’s OSHA office.
Why does the title of this safety tip say to file by June 29, if the actual date is July 1? 
We are trying to remind those employers who do not work weekends to file in time. July 1 happens to fall on a Sunday this year.
How do we file? 
First, you must register online at the OSHA Injury Tracking Application (ITA) website.  The instructions for filing your OSHA 300A Log can be found there. (Link is provided to the right)
What if my business qualifies to file, but we had no injuries or illnesses during 2017?
You still need to file.  You just report that there were 0 injuries and 0 illnesses, with no lost work time.
What if I have more questions? 
Reply to this email or call us at 925-362-2265.
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