What, How, & Who – Filing OSHA Logs
OSHA 300 logs are a series of three logs that provide information about occupationally related fatalities, injuries and illnesses, in accordance with OSHA requirements. Each employer with 10 or more employees is required to file these logs.
Fatalities, injuries and illnesses must be recorded on the Log and Summary of Occupational Injuries and Illnesses (OSHA 300 log) within seven calendar days of time reported. The following list of recordable injuries and illnesses must be recorded on the logs:
- Any occupation-related fatality.
- Any occupation-related injury or illness that results in time away from work.
- Any occupation-related injury or illness that results in restricted work or transfer to another job.
- Any occupation-related injury or illness that includes loss of consciousness or treatment beyond first aid.
Please note that injuries defined as requiring first aid are notto be recorded on the 300 logs. First aid is defined as the following:
- Using a nonprescription medication at nonprescription strength (for medications available in both prescription and non-prescription form, a recommendation by a physician to use a non-prescription medication at prescription strength is considered medical treatment beyond first aid for recordkeeping purposes);
- Administering tetanus immunizations (other immunizations, such as Hepatitis B vaccine or rabies vaccine, are considered medical treatment beyond first aid);
- Cleaning, flushing or soaking wounds on the surface of the skin;
- Using wound coverings such as bandages, Band-Aids™, gauze pads, etc.; or using butterfly bandages or Steri-Strips™ (other wound closing devices such as sutures, staples, etc. are considered medical treatment beyond first aid);
- Using hot or cold therapy;
- Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back belts, etc. (devices with rigid stays or other systems designed to immobilize parts of the body are considered medical treatment beyond first aid for recordkeeping purposes);
- Using temporary immobilization devices while transporting an accident victim (e.g., splints, slings, neck collars, backboards, etc.);
- Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister;
- Using eye patches;
- Removing foreign bodies from the eye using only irrigation or a cotton swab;
- Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or other simple means;
- Using finger guards;
- Using massages (physical therapy or chiropractic treatment are considered medical treatment beyond first aid for recordkeeping purposes); or
- Drinking fluids for relief of heat stress.
The Injury and Illness Incident Report (OSHA Form 301) is the first of the three logs that must be filled out following the recordable incident. It will contain specific information to give you as the employer and any OSHA representative reviewing the incident a picture of what happened. It will contain personal, confidential information about the patient and specifics about what happened. One form is to be filled out for each incident. The form is to be kept confidential unless requested by the patient, their representative, or an OSHA representative.
The Log of Work-Related Injuries and Illness (OSHA Form 300) will be the form that is used to compile the totals from the 301 forms. It will not contain any personal, confidential information, but will have the total amounts of incidents, lost work time, job transfers, and classifications of injuries or illnesses.
The totals of the classifications and categories from the 300 Form are then transferred to the Summary Page (OSHA Form 300A). The 300A form must be posted in a place that is conspicuous and where employees can see it from February 1 to at least April 30 of the year following the year covered by the OSHA Form 300. For example, for injuries occurring in 2019, the 300A log must be posted from February 1, 2020 to at least April 30, 2020. After April 30, the log must be maintained in a file for at least five years.
As of February 2019, California employers are not required to file OSHA 300 log information electronically. However, for those of you outside of California, if you have 250 employees or more, and/or are in certain industries, you will need to file electronically your OSHA 300A electronically through a free app. A link to the directions and the app is to the right.
The bottom line is, whether you file electronically or not, you still must post the OSHA 300A where employees can see it.
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